We started because we saw event organizers struggling with spreadsheets and unclear cost projections. Now we help teams across Bulgaria plan budgets that actually work.
Based in Razlog, serving events throughout BulgariaBack in 2018, Stefan was managing a music festival near Sofia. The budget was a mess—costs kept popping up that nobody had accounted for. Sound system rental? More expensive than expected. Permits? Three separate fees nobody knew about.
He spent weeks rebuilding the budget from scratch, talking to vendors, checking actual prices. That festival ended up breaking even instead of losing money. Friends organizing other events asked for help. By early 2019, we had a small team doing this full-time.
Today we work with around 40 events per year. Corporate conferences, weddings, community festivals. Each one has different budget challenges, but the core issue is usually the same—people underestimate costs or don't track them properly.
From 50-person workshops to 2,000-person conferences between 2019 and early 2025
Typical cost reduction through better vendor negotiations and avoiding duplicate expenses
Average time from first meeting to delivering complete budget breakdown
We've refined this over hundreds of events. It's straightforward but thorough—no unnecessary steps.
We talk through your event details—venue size, expected attendance, what's included. Takes about 90 minutes. You tell us what you know, we ask about things people often forget.
We contact actual vendors with your specifications and get real quotes. Not estimates—actual numbers. This usually takes 4-5 days depending on how many vendors need to respond.
We build the complete budget with line items, vendor contacts, payment schedules. Everything's in a spreadsheet you can actually use and modify. Includes 10-15% contingency buffer.
You review, ask questions, request changes. We typically do 2-3 rounds of revisions. Most clients want to see different scenarios—what if attendance is higher, what if we cut certain features.
Small team. Everyone handles client projects directly. No layers of management.
Started this in 2019 after managing festival budgets for three years. Handles complex multi-day events and corporate conferences. Responds to emails within 24 hours, usually faster.
We don't use generic estimates. Every cost in your budget comes from an actual vendor quote or documented past expense. If we can't verify a number, we tell you that.
Our fee is a fixed percentage of your total event budget—between 3% and 5% depending on complexity. No hidden charges. You know exactly what you're paying before we start.
Events don't happen on a 9-to-5 schedule. We're reachable evenings and weekends when things get busy. Response time matters when you're managing vendors and deadlines.
We're booking projects for fall 2025 and early 2026. Initial consultation takes about an hour and helps us understand if we're a good fit for your event.
Schedule a Consultation